OSM, Inc. - Full Board Meeting - July 25, 2019

By Luca Marzo on 2019-08-01 07:08 in Board of Directors

Open Source Matters, Inc.Full Board of Directors and Officers Meeting

Date: July 25, 2019Time: 17:00 UTCTotal time of meeting: 1 hour 15 minutes

Attendees:

Rowan Hoskyns Abrahall (President), Alexander Metzler (Vice President), Luca Marzo (Secretary), , Djamel Kherbi (Director), Harald Leithner (Director), Jason Nickerson (Director), Hugh Douglas-Smith (Director), Jaz Parkyn (Director).

Apologies:

Jason E Rosenbaum (Treasurer)

Proxies:

Luca Marzo served as proxy for Jason Rosenbaum.

Discussion outline

President

Treasurer

  • Jason prepared invoices for Pizza Bugs and Fun sponsorships.

  • Jason shared the outstanding payments from Sponsors.

  • Reimbursements and invoices paid out and caught up.

  • Jason will make a transfer from BC2 to BC1 next week of $15k.

  • Jason shared the up to date bank balances.

Production Department

  • CMS Maintenance Team is in the process to elect a new Team Leader. 

  • Hannes Papenberg has been elected new Automated Testing Team Lead.

  • Positive Feedback from numerous security researchers about the security headers on joomla.org properties.

  • Backend Template PR has been created: https://github.com/joomla/joomla-cms/pull/25570

  • Discussions about “better testing quality” for PRs.

  • Documentation Team is going to elect a new Team Leader.

Legal & Finance Department

  • Jason apologised for his absence and explained the reasons.

  • Jason to catch up with outstanding initiatives like Hosting Directory and ensure Capital Team is up and running.

  • Jason suggested to adopt a project management tool.

Events Department

  • Events dept meeting schedule for the August 2th.

  • The organisation of the PBF is going well, several countries will be hosting a PBF, Brasil, Belgium, Germany, USA, Kazakhstan, location can be found on the events website  https://www.pizza-bugs-fun.com/en/ 

  • First JoomlaDay 2020 has been submitted and approved: "JoomlaDay Austria".

Operations Department

  • There has been a valuable discussion on suggestions for reviews in JED on the forum, suggestions welcome at https://forum.joomla.org/viewtopic.php?f=262&t=973003

  • Jaz has produced a schedule for the forthcoming JED4 sprint, Hugh will report back at the next board meeting, what progress and achievements have been made.

Programs Department

  • Certification Team - testing on the new exam platform and the supporting components/plugins is going well.

  • Volunteer Engagement Team are starting to work on defining goals and strategies for the team, and are continuing to develop the 3Rs - Recognition, Retention, Recruitment. This will be discussed during the next department meeting on 6th August.

  • Volunteer Engagement Team has been advised to recruit more volunteers to join its own team to help enable it to effectively outreach to the community, and to start with small and achievable goals.

Vice President

  • Alexander shared his feedback from Digital Week Nuremberg, Germany, J-Night.

  • Conflict Resolution Team: upon Hugh’s proposal, the team will prepare templates of answers to be used dealing with issues / reports.

Secretary

  • Luca shared the amended bylaws of Open Source Matters, Inc. for final review and approval.

  • Call for nominations for Vice President, Treasurer, Marketing & Communications DC, Events DC and Programs DC will be out on Saturday July 27, 2019.

  • It could be worth trying the new GitHub Sponsor Matching Fund. https://github.com/sponsors Our developers/contributors can receive funds to continue doing their great job. Currently each developer can join the waitlist and if accepted can start receiving funds through the program. Luca registered for the Advisory Panel because it could be useful for us to adopt such a program on a large scale as a way to support Joomla teams and contributors.

  • Slack notified about a possible data breach connected with the Security incident they had back in 2015. A password reset has been forced to all users (either active or inactive) potentially involved in the incident. 270 users could be impacted by these additional security measures taken by Slack. OSM issued a notice on the Volunteers Portal: https://volunteers.joomla.org/teams/compliance-team/reports/1053-update-from-the-dpo-slack-security-incident-measur 

  • As Joomla doesn’t use anymore Slack as official communication tool and the current plan is the free one that doesn’t include all the data, it could be worth removing completing the Slack workspace and request the erasure of data. 

  • Pizza Bugs and Fun Sponsorship Contract pending President’s signature has been re-routed to Vice President in order to speed up the signing process.

  • Pizza Bugs and Fun Sponsorship Contracts, once signed, are shared with the Treasurer in order to get the invoice done.

  • One current Sponsor proposed a new way to sponsor/support the project. The Board is exploring this opportunity.

Other business

  • The Board discussed the current status of the organization of Joomla World Conference. Given the current uncertainty in the UK over Brexit and that deadline now falling just before the planned conference date, the board proposed cancelling JWC for this year.

Motions taken during this meeting

#2019/068 - Adopt and publish the amended version of the Bylaws that incorporates the changes voted by Members of the Corporation in February 2019.Proposed by Luca Marzo, seconded by Djamel KherbiThe motion passed with unanimous consent.Amended Bylaws available at https://www.opensourcematters.org/images/documents/25-Jul-19-OSM-ByLaws.pdf 

#2019/069 - Request erasure of the Joomla Workspace on Slack since it is not used anymore by the Project.Proposed by Luca Marzo, seconded by Jaz ParkynThe motion passed with unanimous consent.

#2019/070 - Cancel Joomla! World Conference 2019 due to logistics issues.Proposed by Rowan Hoskyns Abrahall, seconded by Harald LeithnerThe motion passed with unanimous consent and one abstention (Jason Rosenbaum).

#2019/071 - The Secretary proposes to adjourn the meeting.Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.The motion passed with unanimous consent.

Motions taken offline before this meeting

#2019/067 - Approve and publish the Board Meeting Minutes.Proposed by Luca Marzo, seconded by Harald Leithner.The motion passed with unanimous consent.

Read more https://volunteers.joomla.org/board-of-directors/reports/1063-osm-inc-full-board-meeting-july-25-2019

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