By Luca Marzo on 2021-12-12 11:27 in Board of Directors

Open Source Matters, Inc.Full Board of Directors and Officers Meeting

Date: November 18, 2021Time: 18:00 UTCTotal time of meeting: 59 minutes

Attendees:

Robert Deutz (President), Nicola Galgano (Vice President), Luca Marzo (Secretary), , Marco Dings (Director), David Opati Aswani (Director), Hugh Douglas-Smith (Director), Philip Walton (Director).

Apologies:

Radek Suski (Treasurer) due to travel to Citibank New York.

Proxies:

-

Discussion outline

Treasurer

  • Radek is visiting our Citibank branch in New York in person to resolve banking access issues, together with Danielle, our accountant.

Production Department

Legal & Finance Department

  • Hugh is still waiting for answers from legal counsel of the Trademark infringement case.

  • Hugh reported the current status of the financial investigation. The Board discussed the next steps.

Marketing & Communications Department

  • Philip shared a proposal for a sponsorship agreement renewal. 

  • Philip had a meeting with Packt.

  • Last of the community articles in for magazine and previous are showing some traction but they need to have a campaign of action to keep pushing them.

  • Asking for stats from developers to combine with our own to get some new press releases out.

Events Department

  • Department meeting held on 13th November.

  • The JUG team organized a meeting with all JUG organizers, using two different sessions to accommodate different time zones.  This culminated in reviewing the volunteer portal, updating user group information on the community portal, and how to add events. Next meeting is scheduled for February 2022. 

  • With the migration almost complete, the Events team has been sensitizing the community on the changes and how to go about while navigating the DPCalendar new events submission tool. They had a session at the JUG London.

Vice President

Marco Dings left the meeting at 18.45 UTC.

Secretary

  • [​​Filings] November 14, 2021 was the deadline for the submission of the Form 990 for Open Source Matters. Form 990 is Return of Organization Exempt from Income Tax.

  • [Loans] Annual compliance package for the Joomla Foundation is expiring. We should grant a loan to the Joomla Foundation in order to pay such expenses and we’ll get it back once it will have an income. 

  • [Elections] Still no manifestos for the three roles open for election: Production DC, Programs DC and Operations DC. Any interested individual is highly invited to submit their manifesto at https://forms.gle/QStcRfUB35V6xApJ6 

  • [Proposals] Luca wrote a proposal regarding the institution of a new class of membership: The Supporters (Class 4): https://github.com/open-source-matters/contact-us/discussions/13 

President

  • Robert shared the status of a new sponsorship deal, near to closing.

  • Robert will take care of publishing the budget.

Motions taken during this meeting

#2021/091 - Grant a loan of 1200 USD to the Joomla Foundation to renew compliance services. The loan will be repaid as soon as the organization has funds.Proposed by Luca Marzo, seconded by Robert Deutz.The motion passed with unanimous consent.

#2021/092 - The Secretary proposes to adjourn the meeting.Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.The motion passed with unanimous consent.

Motions taken offline before this meeting

#2021/090 - Approve and publish the Board Meeting Minutes.Proposed by Luca Marzo, seconded by Robert Deutz.The motion passed with unanimous consent. 

Read more https://volunteers.joomla.org/board-of-directors/reports/1670-osm-inc-full-board-meeting-november-18-2021

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